Privacy Collection Notice 

The Member of Parliament’s office (our office, we, us) collects personal information, including sensitive information, about individuals to assist the functions and operation of the Department of Social Services (Department). The Department is currently seeking expressions of interest (EOI) for the 2025-26 Volunteer Grant program (grant program). 

What is personal information and sensitive information? 

Your personal information is protected by law, including under the Privacy Act 1988 (Cth) (the Privacy Act). Personal information is information or an opinion about an identified individual, or an individual who is reasonably identifiable. 

Sensitive information is a subset of personal information and can include information or an opinion about a person’s health or genetic information, racial or ethnic origin, political opinions, religious beliefs, and membership of trade unions or associations. 

Why we collect your personal information 

Through this form, we will collect personal information about you to assist in the effective management of your EOI, for the purposes of facilitating the grant program. We request that you only disclose personal information that is being solicited. 

What we collect 

The personal information which will be collected through the 2025-26 Grants Opportunity EOI form including the following: 

• Organisation name 

• Organisation ABN 

• Organisation address 

• Activity address 

• Primary contact name, phone number & email address 

• Secondary contact name, phone number & email address 

How we collect your information 

Your personal information will be collected if you choose to submit this 2025-26 Grants Opportunity EOI form either in person, by post, or email to our office. EOIs will be shortlisted by us and provided to the Department as a nomination for the grant program. 

Who we disclose your personal information to 

Personal information collected through the form will be disclosed to relevant staff members of the Department involved in the processing and progression of applications for the grant program. EOIs may also be used for training purposes. 

The Department may also disclose your personal (and sensitive information) to the following people, organisations or third parties: 

• Our Information and Communication Technology (ICT) Contracted Service Provider, for the purposes of assisting the Department with information technology services; 

• Other parties where the disclosure is required or authorised by law. 

Storage 

Our office will ensure that storage of your personal information is done so in accordance with the Australian Privacy Principles. Storage of personal information by the Department (and the disposal of information when no longer required) is managed in accordance with the Australian Government records management regime, including the Archives Act 1983, agency-specific records authorities and general records authorities. This ensures your personal information is held securely by the Department. 

Personal information received by the Department will be stored on Services Australia’s cloud storage, on servers located in Australia. Services Australia and the Department retain effective control over any personal information held on our cloud, and the information is handled in accordance with the Australian Privacy Principles. 

Any information disclosed to third parties will be handled in accordance with the Privacy Act and stored in accordance with agreed security protocols. 

Confirmation and consent 

By providing personal and sensitive information as part of your EOI, you consent to our collection of personal information, and disclosure to the Department of Social Services. You also consent to the Department’s use and handling of your personal information. More information about the handling of your personal information is set out in the Department of Social Services Privacy Policy. 

More information 

The Department’s Privacy Policy contains information about how you can access any personal information we hold, and how to seek correction of that personal information. It also contains information about how to make a complaint about a breach of your privacy. If you have any concerns or questions, you can contact our office, or the Department at complaints@dss.gov.au. 

You should promptly notify our office if the personal details you have provided in the form have become out of date, and you wish to correct this personal information.